Gmail is a polished and feature-packed email client, but on its own–without its plethora of not-so-obvious capabilities–it doesn’t guarantee that you’re going to find it easy to manage all of the messages flooding into your inbox. Staying on top of emails remains a challenge for a lot of us—but if you dig a little bit deeper into Gmail, you’ll find more and more tools to help.
In the article, we wanted to focus on some relatively quick and simple email management tips you can use to avoid drowning in the email flood. There’s nothing too complex or time-consuming here–just little tricks that you might not have previously come across that can make a significant difference to managing emails in Gmail.
1. Add more labels
Remember that when Gmail first launched in 2004, its emphasis on labels rather than folders was quite revolutionary—so make sure you make the most of them. Emails can have multiple labels assigned to them at the same time, and you’re also able to create sublabels too, by clicking on the three dots next to a label then choosing Add sublabel.
On the web, labels can be applied from the menus at the top of the screen, or by dragging messages on to the label list on the web. They can come in handy for searches—use the “label:” prefix in the search bar at the top—and are useful in combination with filters too, because you can assign all messages that match certain criteria to one of your labels.
2. Use multiple email addresses
Another filtering trick is to make use of the multiple Gmail addresses you have. If your Gmail address is [email protected], then emails sent to pop.sci@gmail, p.opsci@gmail, or anything similar will still get to you (the periods are ignored). You can also add a plus sign and a word before the @—like [email protected] to get even more addresses.
How is this helpful? Well, you can use…
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